How to Approve Scope Changes Before Invoicing

BLANK WORKSHEET
SCOPE CHANGE CHECKLIST
[ ] Request compared with original scope
[ ] Added deliverable and exclusions written
[ ] Price basis / currency / cap stated
[ ] Timing and acceptance condition stated
[ ] Authorized approver identified
[ ] Actual decision saved with change ID
[ ] PO / budget implications checked
[ ] Delivery or acceptance evidence recorded
[ ] Invoice line references approved change
Requested / approved / delivered dates: [details]

FILLED EXAMPLE (fictional)
CHG-07: dashboard added to USD 12,000 website. USD 1,200 approved separately; three-day schedule impact recorded. Acceptance evidence links to the added invoice line, not a silently increased base milestone.

BEFORE USE
Replace every bracketed field. Examples are illustrative. Confirm your agreement, local invoice requirements, and applicable tax treatment separately. This download does not send an invoice or update a billing record.

Source page: https://www.getinvoiceagent.com/guides/approve-billable-scope-changes
Reviewed: 2026-10-02