Invoice Submission Email Template

BLANK WORKSHEET
SIMPLE FIRST SEND
Subject: Invoice [ID] — [service period]
Hi [name], attached is invoice [ID] for [work / dates], totalling [currency / amount], due [date]. Please use [verified payment reference]. Contact [billing owner] with questions.

PO SUBMISSION
Subject: Invoice [ID] — PO [reference]
Hi [name], attached is [ID] for [approved scope / period], [currency / amount], due [date], under PO [reference]. [Required submission / acknowledgment instruction].

SUPPORTING FILES
Attached: [invoice filename]; [approved timesheet or acceptance file / version]. These support [invoice ID]. Please let [owner] know if any required reference is missing.

BEFORE SEND: [recipient / PDF / amount / date / file ownership / approved route checked]

FILLED EXAMPLE (fictional)
Subject: Invoice INV-323 — October support — PO-781
Hi Alex, attached is INV-323 for approved October support, USD 1,700, due Oct 21. It references PO-781. Attached support: TIME-18 v1. Please process the invoice and contact our billing owner with questions. Fictional example; actual files and verified payment instructions must be checked before sending.

BEFORE USE
Replace every bracketed field. Examples are illustrative. Confirm your agreement, local invoice requirements, and applicable tax treatment separately. This download does not send an invoice or update a billing record.

Source page: https://www.getinvoiceagent.com/templates/invoice-submission-email-template
Reviewed: 2026-10-02