Payment Reminder Email Template

A payment reminder email should sound calm, clear, and easy to act on. This page gives you a reusable template, several examples, and guidance for sending reminders without sounding awkward or aggressive.

Reminder copy
General reminder
Subject: Payment reminder for invoice INV-2048
Hi Sarah,
I hope you are well. I wanted to send a quick reminder that invoice INV-2048 for $2,485.00 is now due.
I have attached the invoice again here in case it is helpful. Please let me know if you need anything else from me to process payment.
Thanks,
Bronson

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Reminder with payment terms
Subject: Invoice INV-2048 due on June 1
Hi Sarah,
Just a quick note that invoice INV-2048 for the May design retainer was due on June 1.
If payment has already been scheduled, please ignore this note. Otherwise, I would appreciate an update on timing.
Best,
Bronson

Tips
- Keep the first reminder friendly and straightforward.
- Include the invoice number or due date in the subject line when that helps context.
- Use automation for timing so the message stays consistent across every billing cycle.