How to Reconcile an Invoice Batch Before Sending

BLANK WORKSHEET
BATCH RECONCILIATION REVIEW
[ ] Independent ready register and version fixed
[ ] Currency and amount basis consistent
[ ] Blocked and late items assigned outside release
[ ] Each ready work reference billed exactly once
[ ] Invoice ID, client, period and document version checked
[ ] Totals compared and differences resolved with evidence
[ ] PDFs and recipient details reviewed
[ ] Release scope and approver recorded
[ ] Actual outcomes matched per document
[ ] Uncertain or failed outcomes assigned before retry
Run / reviewer / outstanding decision: [details]

FILLED EXAMPLE (fictional)
Fictional expected A 500 and B 500 versus drafts A 500 and A again 500. Total difference is zero, but identity check finds B missing and A duplicated. Reviewer stops the affected release and records the supported resolution before a new reviewed set is sent.

BEFORE USE
Replace every bracketed field. Examples are illustrative. Confirm your agreement, local invoice requirements, and applicable tax treatment separately. This download does not send an invoice or update a billing record.

Source page: https://www.getinvoiceagent.com/guides/reconcile-invoice-batch-before-sending
Reviewed: 2026-10-02