How to Reconcile Prepaid Service Balances

BLANK WORKSHEET
PREPAID BALANCE REVIEW
[ ] Agreement, currency and snapshot fixed
[ ] Opening balance reconciled to prior evidence
[ ] Each included top-up actually received
[ ] Requested top-ups tracked separately
[ ] Applications have approved charge references
[ ] Prior invoice deductions checked for the same event
[ ] Opening + receipts − applications reconciles to closing
[ ] Excess or unresolved movements assigned
[ ] Next-period or refund treatment handled separately
Owner / evidence gap / next date: [details]

FILLED EXAMPLE (fictional)
Fictional opening USD 500, requested top-up 300 but none confirmed, proposed application 700. Available remains 500; excess 200 is flagged. Review owner checks charge approval and funding; no receipt, debt or refund is invented to clear the difference.

BEFORE USE
Replace every bracketed field. Examples are illustrative. Confirm your agreement, local invoice requirements, and applicable tax treatment separately. This download does not send an invoice or update a billing record.

Source page: https://www.getinvoiceagent.com/guides/reconcile-prepaid-service-balances
Reviewed: 2026-10-02