How to Review Fixed Fee Project Billing After Delivery

BLANK WORKSHEET
FIXED FEE CLOSEOUT REVIEW
[ ] Original scope, service fee and estimate version fixed
[ ] Hour denominator defined consistently
[ ] Complete actual time verified
[ ] Separately priced approved changes separated
[ ] Original-scope variance and effective rate calculated
[ ] Cause findings linked to evidence
[ ] Current invoice follows approved terms
[ ] Collection and costs labelled separately
[ ] Future-estimate or process action assigned
Owner / provisional evidence / next date: [details]

FILLED EXAMPLE (fictional)
Fictional original fee USD 3,000 and 20 estimated hours. Recorded 35 includes five hours for a separately approved change. Original-scope actual 30 gives USD 100/hour and ten-hour overrun. Invoice current work under approved terms; assign estimation review for the next project.

BEFORE USE
Replace every bracketed field. Examples are illustrative. Confirm your agreement, local invoice requirements, and applicable tax treatment separately. This download does not send an invoice or update a billing record.

Source page: https://www.getinvoiceagent.com/guides/review-fixed-fee-project-billing
Reviewed: 2026-10-02