Scope Change Approval Template

BLANK WORKSHEET
CHANGE REQUEST [ID]
Project / original agreement: [reference]
Requested by / date: [name / date]
Additional deliverable and acceptance: [details]
Included / excluded: [boundaries]
Price basis (choose one): [fixed fee OR rate / estimated hours / cap]
Currency / subtotal / applicable tax: [details]
Effect on delivery date: [old date -> proposed date]
Billing trigger: [approved work / milestone / other]
Approval requested by: [date]
Client decision: [approved / declined / clarify]
Authorized approver / date / evidence reference: [details]
Invoice line / invoice ID after approval: [reference]

FILLED EXAMPLE (fictional)
CHG-07 | WEB-18 | Requested 2026-10-05
Add one dashboard with two charts; no third-party connector included.
Fixed subtotal USD 1,200. Delivery Oct 19 -> Oct 22.
Approved by fictional client sponsor on Oct 6 in email APPROVAL-CHG-07.
Bill after accepted delivery; invoice references CHG-07.

BEFORE USE
Replace every bracketed field. Examples are illustrative. Confirm your agreement, local invoice requirements, and applicable tax treatment separately. This download does not send an invoice or update a billing record.

Source page: https://www.getinvoiceagent.com/templates/scope-change-approval-template
Reviewed: 2026-10-02