Toggl Track Invoice Integration: Setup and Billing Checks
Source: https://www.getinvoiceagent.com/integrations/toggl-track-invoice-integration
Reviewed: 2026-09-30 | Owner: InvoiceAgent editorial team

Reconcile personal project entries before billing. Do not record the API token in this file. Examples are invented, without tax or currency conversion.

WORKED EXAMPLE
Completed implementation: 8 hours. Approved client calls: 2 hours.
Internal planning on the same project: 1 hour, outside the billable agreement.
Import: 11 positive-duration hours x $90 USD = $990.
Approved charge: 10 hours x $90 USD = $900.
The current import does not apply the billable flag. Correct project allocation or use a reviewed manual line with refresh disabled. An unfinished timer with non-positive duration is excluded from the import.

YOUR BILLING RECONCILIATION
Reviewer / review date: ___________________________________________
Client / invoice reference: _______________________________________
Connected Toggl user: _____________________________________________
Project name / identifier: ________________________________________
Personal or team invoice scope: ___________________________________
Work period start / end: __________________________________________
Source report timezone / UTC boundary check: ______________________
Completed project seconds / imported hours: _______________________
Internal or non-billable entries to resolve: _______________________
Missing team hours / unfinished timers: ___________________________
Approved hours / agreed rate / currency: __________________________
Approved line amount: _____________________________________________
Refresh enabled or fixed amount: __________________________________
Scheduled send / due date: ________________________________________
Exception / next action / owner: __________________________________

CHECK BEFORE SCHEDULING
[ ] Intended API token connected in account Integrations
[ ] Correct project selected from the loaded list
[ ] Connected user's scope matches the intended invoice
[ ] Team report reconciled separately when applicable
[ ] UTC date boundaries compared with source report timezone
[ ] Timers finished and relevant durations verified
[ ] Internal and non-billable work reviewed explicitly
[ ] Approved hours and rate checked against the amount
[ ] Manual and imported lines do not charge the same work twice
[ ] Refresh disabled if raw project hours must not overwrite approval
[ ] Saved invoice and test PDF checked before sending

IF THE CHECK FAILS
Personal/team mismatch: use an approved team report and manually reviewed amount rather than assuming other users were imported.
Non-billable entry included: correct allocation or use an approved fixed amount. Changing only the draft while leaving raw-hour refresh enabled can restore the unwanted charge.
Report mismatch: compare account, project, timezone, period, finished timers, and billable filters.
Token error: reconnect a valid token and check project access before retrying a failed refresh. Disconnect removes the local connection; revocation at Toggl is separate.

RELATED RESOURCES
Managed line and refresh rules: https://www.getinvoiceagent.com/features/time-tracking-invoice-imports
Hourly versus retainer calculation: https://www.getinvoiceagent.com/tools/retainer-vs-hourly-calculator
WakaTime coding summaries: https://www.getinvoiceagent.com/integrations/wakatime-invoice-integration
Drive setup: https://www.getinvoiceagent.com/integrations/google-drive-invoice-integration