WakaTime Invoice Integration: Setup and Hours Review
Source: https://www.getinvoiceagent.com/integrations/wakatime-invoice-integration
Reviewed: 2026-09-30 | Owner: InvoiceAgent editorial team

Use this record before billing one approved coding period. Never write tokens or passwords here. Examples are invented; no tax or FX is included.

WORKED EXAMPLE
Project: Client portal. Period: September 24–30, 2026.
58,500 seconds / 3,600 = 16.25 hours.
16.25 hours x $65 USD = $1,056.25.
A 2,700-second correction adds 0.75 hour: 17 hours x $65 = $1,105.
Confirm this period is available on the actual import and refresh dates.

YOUR CONNECTION AND BILLING RECORD
Reviewer / review date: ___________________________________________
Client / invoice reference: _______________________________________
Connected WakaTime account: _______________________________________
Project name / identifier: ________________________________________
Displayed history access: _________________________________________
Work period start / end: __________________________________________
Source report / timezone: _________________________________________
Recorded seconds / imported hours: ________________________________
Approved work / excluded activity: ________________________________
Agreed hourly rate / currency: ____________________________________
Reviewed amount: __________________________________________________
Refresh enabled or fixed amount: __________________________________
Scheduled send / due date: ________________________________________
Exception / next action / owner: __________________________________

CHECK BEFORE SCHEDULING
[ ] Correct account authorized through Connect WakaTime
[ ] Intended project available in the invoice form
[ ] History-access message checked; work period supported
[ ] End date no later than today; delayed-refresh history checked
[ ] Same project and dates reconciled with source report
[ ] Coding activity compared with approved client work
[ ] Meetings, internal work, and fixed extras handled separately
[ ] Hours and agreed rate reconciled to the line amount
[ ] Fixed amount or send-time refresh chosen deliberately
[ ] No manual line duplicates the imported coding charge
[ ] Saved invoice and test PDF checked, including due date
[ ] Recurring window reviewed for gaps and overlaps if applicable

IF THE CHECK FAILS
History unavailable: confirm the displayed access; reconnect if paid access was not detected. Use a verified report and reviewed manual amount when the source cannot return the agreed period. Do not silently shorten the period.
Scope differs: correct the source or use an approved manual amount. Recorded activity is not client approval.
Refresh error: inspect the invoice error and restore connection or date access before retrying. Check send status before creating another invoice for the same work.

RELATED RESOURCES
Import and precision rules: https://www.getinvoiceagent.com/features/time-tracking-invoice-imports
Saved invoice review: https://www.getinvoiceagent.com/features/invoice-preview-and-test-send
Toggl personal entries: https://www.getinvoiceagent.com/integrations/toggl-track-invoice-integration
Drive setup: https://www.getinvoiceagent.com/integrations/google-drive-invoice-integration