VAT Invoice Template

Invoice number

INV-2048

A unique invoice number keeps your records clean and gives both sides a precise reference for payment follow-up.

Issue date and due date

May 18, 2026 / June 1, 2026

Make the timing explicit so the client knows exactly when the invoice was sent and when payment is expected.

Client and supplier details

Business names, email, address, and tax details

Professional invoices identify both parties clearly and reduce back-and-forth before approval or finance processing.

Payment terms

Net 14

Simple payment terms make reminders easier later because the original expectation was already clear.

Payment method

Bank transfer details or payment link

The easier it is to pay, the less often you need to send extra reminders.

VAT rate and amount

15% VAT shown separately

Show the tax rate and amount clearly so the final total feels transparent and easy to process.

What is a VAT invoice?

A VAT invoice is an invoice that clearly shows the taxable amount, the VAT rate, the VAT amount, and the final total due.

Should VAT be a separate line on the invoice?

Yes. Keeping VAT separate from the subtotal makes the invoice easier to verify and process.

Can I use this template for recurring billing?

Yes. It works well for monthly retainers and other repeat invoices where the structure stays consistent.

How do I calculate VAT quickly before sending?

Use a VAT calculator to confirm the subtotal, VAT amount, and total, then place those figures into the invoice template.