InvoiceAgent

Billing resources

Free Invoice Templates to Download and Edit

Choose a template for your client work. Fill the PDF fields in a compatible reader and save your invoice, or edit the text example in your own document tool. Enter your client details, payment deadline and amounts, then check the total before sending. No account required.

Choose a free invoice template

Fillable PDF and editable text · No signup · No subscription

Illustrative invoice#1042

Invoice

From
Example independent developer
Bill to
Example retainer client
Issue date
October 30, 2026
Payment due
November 13, 2026
October website support retainer$1,200.00
Approved migration work$180.00
Total dueUSD 1,380.00
Illustrative layout only, not a product screenshot or the downloaded file. No tax or currency conversion in this example. Free PDFs contain editable fields; enter and check your own amounts and totals.
Free downloads

Choose the example that fits your work.

Related resources

Supporting resources around the same workflow.

Invoice templates

Invoice templates

Browse role-specific invoice templates built for freelancers, consultants, agencies, and service businesses.

Payment reminders

Payment reminders

Use reminder email templates that stay professional while keeping overdue invoices moving.

Invoice calculators

Invoice calculators

Calculate due dates, VAT, freelance pricing, and recurring billing dates before you send the invoice.

Profession pages

Profession pages

See how InvoiceAgent fits freelancer, consultant, agency, and small-business billing workflows.

Billing guides

Billing guides

Learn how to automate invoices, recurring sends, and reminder timing without adopting accounting software.

Next step

Sending the same client an invoice every month?

A template helps with the first invoice. For repeat client work, create the invoice in InvoiceAgent, preview it, schedule PDF delivery and enable overdue reminders. Try the workflow free for seven days; no credit card required. Keep bookkeeping in your existing accounting tool.

Set up my first recurring invoiceExplore knowledge base

Explore these resources

Invoice Template for Freelancers

Free invoice template for freelancers with example line items, due date guidance, invoice field explanations, and a downloadable sample.

Invoice Template for Developers

Free invoice template for developers with software-focused line items, billing field explanations, template preview, and downloadable sample.

Invoice Template for Consultants

Free consultant invoice template with line-item examples, payment terms guidance, invoice field explanations, and downloadable copy.

Invoice Template for Agencies

Free agency invoice template with retainer examples, project billing guidance, invoice field explanations, and downloadable sample.

Invoice Template for Designers

Free invoice template for designers with service examples, invoice field explanations, downloadable sample, and client-ready preview.

Invoice Template South Africa

South Africa invoice template with VAT-ready fields, ZAR examples, downloadable copy, FAQs, and a professional invoice preview.

VAT Invoice Template

VAT invoice template with subtotal, VAT, total examples, invoice field guidance, downloadable copy, and a client-ready preview.

GST Invoice Template

GST invoice template with tax breakdown examples, invoice field guidance, downloadable copy, FAQs, and a preview for service businesses.

FAQ

Questions people usually ask next.

Are these invoice templates free?

Yes. Download the fillable PDFs and editable text examples without creating an account. InvoiceAgent's scheduling product has a separate trial and paid plans; downloading a template does not start a subscription.

Can I edit the PDF invoice template?

Yes. Each one-page PDF has editable fields for your details, client, invoice number, dates, currency, line items, amounts and payment instructions. Use a PDF reader that supports forms, save a copy and reopen it to check your edits. If your browser or phone viewer does not support editing, use a compatible reader or the text version.

Do the templates calculate totals automatically?

No. Enter and check the line amounts, subtotal, applicable tax and total yourself. The free PDF is an editable document, not an invoice calculator. InvoiceAgent's separate product calculates invoice totals from the line items and configured tax rate.

Are Word or Excel templates available?

The downloads are fillable PDF and plain text (.txt), not native Word or Excel files. Copy the editable text fields into your own document editor if you prefer to change the layout.

What should I change before sending a template?

Replace the example sender, client, invoice number, dates, service period, line items, amounts and payment instructions. Check totals and the tax treatment applicable to your invoice. The examples are starting points, not customer invoices or a guarantee of tax compliance.

Can a downloaded template send recurring invoices?

No. A downloaded PDF or text file does not send invoices or reminders. For monthly retainers, use a recurring billing workflow and check the next send date, payment deadline and stop controls before scheduling.