Percentage Completion Billing Statement
Record approved cumulative percentage value, prior billed references and the current progress difference without rebilling the cumulative total.
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At a glance
Record approved cumulative percentage value, prior billed references and the current progress difference without rebilling the cumulative total.
Best for
Service teams billing an agreed project under an approved cumulative percentage method.
Evaluation method
Reviewed 2026-10-02
Original service-billing worksheet and fictional worked example. Workflow reviewed October 2, 2026; not a claim about measured customer outcomes. Approvals, payment allocation, client portals, and tax decisions remain separate from scheduled delivery.
Using InvoiceAgent
After approvals and amounts are checked, use InvoiceAgent to prepare and schedule invoice delivery.
Illustrative example
Cumulative value less earlier bills
- Reviewed project subtotal
- USD 20,000
- Approved cumulative completion
- 60% / USD 12,000
- Prior billed subtotals
- USD 8,000
- Additional value to review
- USD 4,000
- Earlier payment state
- Tracked separately
Fictional simple percentage basis; actual billing approval remains required.
See the recorded product workflowWhat this document helps you record
A percentage-completion billing statement reconciles an approved cumulative valuation with earlier billing. It differs from a milestone allocation plan: the percentage here measures the reviewed cumulative basis at a snapshot, rather than dividing a project into three future payment stages.
Record the project subtotal, approved completion evidence and prior billed subtotals on one scope and currency basis. The current difference is cumulative value less earlier bills, not cumulative value less cash received. Unpaid prior invoices retain their own balances and should not be requested again as new progress work.
The fictional project subtotal is USD 20,000. An approved 60% basis gives USD 12,000 cumulative value; USD 8,000 billed earlier leaves USD 4,000 additional value to review. Tax, retention, advances and formal certification requirements need their actual separate records.
Quick context
Section
Invoice templates, reminder templates, and billing trackers that lead naturally into a scheduled workflow.
Best for
Service teams billing an agreed project under an approved cumulative percentage method.
Outcome
Use this page to move from general research into a calmer, more repeatable invoicing process.
How to complete the template
Reference the agreed valuation basis
Identify scope, subtotal, currency, snapshot and how completion is assessed under the agreement. Attach the approved evidence rather than treating a percentage estimate as permission.
Reconcile prior billing
List earlier invoice IDs and billed subtotals on the same basis. Keep their cash receipts and outstanding balances in a different ledger.
Prepare the current statement
Subtract prior bills from the rounded cumulative value, explain any negative difference and record the approved current amount and invoice reference.
Preview the blank template
Replace the bracketed fields with your client’s details. The download also includes the filled example shown on this page.
PERCENTAGE COMPLETION BILLING STATEMENT Project / agreement / snapshot / currency: [details] Reviewed scope and project subtotal: [details] Completion basis / approved percentage / evidence: [details] Rounded cumulative percentage value: [amount] Prior invoice ID | same-basis billed subtotal | evidence [rows] Prior billed total / signed current difference: [amounts] Negative difference explanation, if any: [details] Separate tax / retention / advances / changes: [references] Approved current amount / reviewer / invoice reference: [details]
Sources and further reading
Free resource
Use the editable document
Download the blank worksheet and filled example, then adapt them to your client agreement.
Download text fileWhere teams usually lose momentum.
Avoid this
Requesting the cumulative amount again
Cumulative value includes previously billed work. Deduct the referenced bills before reviewing a new progress amount.
Avoid this
Using cash received in place of billed work
That mixes collection status with valuation and can rebill unpaid earlier amounts.
Move from reading about the workflow to running it.
InvoiceAgent is designed for the last mile of getting paid: scheduled invoice delivery, reminder timing, professional PDFs, and send-time FX conversion when global billing is involved.
Related topics
Find more templates and practical tools in the resources below.
Questions people usually have before changing the workflow.
Does the sheet certify completion?
No. It preserves the approval and evidence required by the agreement.
What if earlier billing exceeds cumulative value?
Assign the signed difference for review; do not automatically issue a credit or hide the excess.
Does it determine revenue recognition?
No. It is a simple operational billing reconciliation, with accounting decisions outside its scope.
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