Credit and cash have different evidence
Original USD 1,000 less approved USD 100 credit gives USD 900 adjusted. Confirmed USD 600 allocated cash leaves USD 300. The USD 100 credit is not cash received.
Payment reconciliation
Free Invoice Credit and Payment Checker
A credit reduces an invoice amount while a receipt records money received. Check both against one original document without describing credits as cash or applying an adjustment twice.
What you can do here
Reconcile an original invoice, approved credits and confirmed allocated cash, separating the remaining amount from excess cash applied.
Built for real invoice workflows
Keep credit and receipt references separate before updating the billing record or follow-up.
Preparing your calculator with today’s date…
Calculation notes
How the result is calculated
Adjusted invoice amount = original total − approved credits. Credits must not exceed the original total in this checker. Remaining = max(0, adjusted amount − allocated cash); excess cash = max(0, allocated cash − adjusted amount). The original total must not already include these credits. Debit adjustments, refunds already issued, FX and advances require separate reconciliation.
Formulas and examples reviewed October 2, 2026. Illustrative figures; no tax or contractual determination.
A later credit leaves excess cash to review
Original USD 1,000, approved credit USD 100 and cash allocated USD 1,000 give zero remaining and USD 100 excess cash. The result does not decide whether a refund or account credit is appropriate.
Questions about this calculation
Can I enter an already-adjusted balance as original?
Do not subtract the same credit again. Use the original total with the included credit references, or reconcile a different starting basis separately.
Does zero remaining prove cash payment in full?
No. A credit can remove the remaining invoice amount without receiving that amount in cash. Keep settlement labels and evidence precise.
Sources and further reading
How to use it
1
Enter the original invoice total on one currency and tax basis.
2
Enter credits approved for this invoice, without first netting them from the original total.
3
Enter confirmed allocated cash, then review the remaining amount or excess separately.
Why it helps
Show the adjusted invoice amount distinctly from cash received.
Avoid entering the same credit as both a deduction and a payment.
Flag excess cash without deciding a refund.
Next step
From free tool to live invoice workflow.
Use the result when creating your invoice in InvoiceAgent. Planner setup links carry the settings they describe into a draft. Review your dates, amounts, PDF, and reminder settings before scheduling.
Related workflows
Move from the quick answer into the rest of the invoice system.
Record distinct credit and receipt evidence
Record distinct credit and receipt evidence
Trace each adjustment once.
Review settlement without double counting
Review settlement without double counting
Separate account adjustment from received money.
Invoice templates
Invoice templates
Use the result inside invoice formats that are ready for clients and easier to automate.
Knowledge base
Knowledge base
Review the billing concepts behind the numbers before they go onto a live invoice.
Profession pages
Profession pages
See how freelancers, consultants, and agencies apply the same calculator output in different workflows.