Map a manual review queue onto one time budget. Cases are review tasks, not messages sent, and the tool does not decide which customers deserve priority or take collection action.
What you can do here
Plan how many priority and routine invoice follow-up reviews fit an entered minutes budget, using a stated priority-first allocation and separate per-case estimates.
Built for real invoice workflows
Use the plan to organize an authorized review session before deciding any customer follow-up.
Preparing your calculator with today’s date…
Allocate whole priority reviews first: min(priority cases, floor(available / priority minutes)). Use remaining minutes for whole routine reviews up to the remaining routine count. Modeled workload = priority count × priority minutes + routine count × routine minutes. Show planned reviews, used and unused minutes, remaining cases and workload beyond the entered budget. Estimates assume equal times within each class and no switching overhead. No automatic messages, risk scoring, collection decision or actual completion is provided.
Formulas and examples reviewed October 2, 2026. Illustrative figures; no tax or contractual determination.
60 cases including 15 designated priority reviews at six minutes, with routine reviews at four minutes and a 120-minute budget, permits all 15 priority and seven routine reviews. Used time 118 minutes; 38 routine cases remain.
With three available minutes and no priority cases, a four-minute routine estimate permits zero whole reviews. The unused minutes do not mean a review was completed.
No. Supply the already-designated subset under your authorized process. No customer data or scoring is used.
No. Review complexity, interruptions and actual findings can change the result. Record completed tasks and decisions separately.
How to use it
Enter distinct queued cases, their already-chosen priority subset and per-case review minutes.
Enter the available active review minutes for this session.
Review the priority-first plan and remaining queue, then assign actual owners and decisions separately.
Why it helps
Show the capacity left after priority reviews.
Retain separate routine and priority time assumptions.
Expose queued work beyond the session budget without promising completion.
Use the result when creating your invoice in InvoiceAgent. Planner setup links carry the settings they describe into a draft. Review your dates, amounts, PDF, and reminder settings before scheduling.
Record the session plan
Preserve queue counts, time assumptions and actual completion.
Review capacity limits
Separate planned reviews from customer messages.
Invoice templates
Use the result inside invoice formats that are ready for clients and easier to automate.
Knowledge base
Review the billing concepts behind the numbers before they go onto a live invoice.
Profession pages
See how freelancers, consultants, and agencies apply the same calculator output in different workflows.